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Advert View :: Public Health Administrative Management Team Lead (COAG) Internal Applicants Only | Central Region | Program / Project Management

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Job Title

Public Health Administrative Management Team Lead (COAG) Internal Applicants Only

Reference

VA# 23-17


 

Advert Details

Recruiter: US Embassy Uganda Updated on: 2017-07-19 02:10:02
Contract Permanent
Location: Central Region Available: Immediate
Category: Program / Project Management Offer: Ugx 137,483,245

 

Introduction

The U.S Mission in Uganda is seeking eligible and qualified applicants for the position of Public Health Administrative Management Team Lead (COAG).

NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.
 

Minimum Requirements

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

  1. EDUCATION: Master’s degree in public administration, public health, international development, business administration, management or finance is required.
  2. EXPERIENCE: Three years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or cooperative agreement documentation and reporting, files management and exposure to external clients is required.  One year of supervisory experience is required.
  3. LANGUAGE: Level IV (fluency – speaking/reading/writing) in English is required.
  4. SKILLS AND ABILITIES:  Good communication skills, both oral and written, are required, to include ability to write clear and concise documents, reports, program and policy guidelines and ability to deliver oral presentations on programmatic matters. Excellent inter-personal skills are required in order to coordinate with USG colleagues and implementing/cooperating partners to ensure mutual cooperation. Demonstrated ability to multi-task in a highly-detailed work environment is required. The ability to assess problems and develop realistic solutions is required. Ability to plan and monitor budget expenditures to meet PEPFAR-program needs is required. Intermediate user level of word processing, spreadsheets and databases is required. Keyboarding skills that include both speed and accuracy are required. Ability to work with higher mathematical calculations for purposes of reporting is required.
  5. JOB KNOWLEDGE:  A detailed knowledge of overall management principles, guidelines and procedures related to the administration of cooperative agreements, as well as related audit and accounting requirements, is required. An in-depth understanding of the structure and functions of the CDC’s role and function in support of the President’s Emergency Plan for AIDS Relief (PEPFAR) is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. A general knowledge of routine health information systems in developing countries, including knowledge of HIV administrative systems is required.

 

Job Specification

JOB VACANCY ANNOUNCEMENT

VACANCY ANNOUNCEMENT NUMBER: 23-17

                                                  

OPEN TO:                    Current Employees of the Mission - All Agencies and/or

                                       U.S. Citizen Eligible Family Members (USEFMs),

                                      Eligible Family Members (EFMs), or

                                      Members of Household (MOH) - All Agencies

 POSITION:                   Public Health Administrative Management Team Lead (COAG)

 OPENING DATE:         July 12, 2017

 CLOSING DATE:          July 18, 2017

 WORK HOURS:           Full-time, 40 hours/week

 SALARY:                      Ordinarily Resident (OR): FSN-11 Ugshs 137,483,245 p.a.  Inclusive of allowances

                                         Not Ordinarily Resident (NOR): FP-4

                                    *Final grade/step for NORs will be determined by Washington.                                                    

                              

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

 

The U.S Mission in Uganda is seeking eligible and qualified applicants for the position of Public Health Administrative Management Team Lead (COAG).

 BASIC FUNCTION OF POSITION

Job holder is the supervisor of three COAG Specialists responsible for oversight at the post level of the administrative aspects of the agency’s cooperative agreements portfolio. Job holder’s administrative role extends throughout the life cycle of the implementing instrument, beginning with funding proposal preparation, initial award and carrying through to close out. These administrative functions provide the infrastructure for effective and coordinated implementation, monitoring and overall administrative management of the Centers for Disease Control and Prevention (CDC) PEPFAR-funded and other public health programmatic activities carried out by implementing partners in Uganda.  The Job holder is responsible for supervising three COAG Specialists which includes assigning CoAgs, delegating tasks, mentoring the team, training the team and making sure the high quality of the teams work.  The Job holder is also the main contact between the Procurement & Grants Office and PBEMB Office in Atlanta and the CDC Uganda Office.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

 

  1. EDUCATION: Master’s degree in public administration, public health, international development, business administration, management or finance is required.
  2. EXPERIENCE: Three years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or cooperative agreement documentation and reporting, files management and exposure to external clients is required.  One year of supervisory experience is required.
  3. LANGUAGE: Level IV (fluency – speaking/reading/writing) in English is required.
  4. SKILLS AND ABILITIES:  Good communication skills, both oral and written, are required, to include ability to write clear and concise documents, reports, program and policy guidelines and ability to deliver oral presentations on programmatic matters. Excellent inter-personal skills are required in order to coordinate with USG colleagues and implementing/cooperating partners to ensure mutual cooperation. Demonstrated ability to multi-task in a highly-detailed work environment is required. The ability to assess problems and develop realistic solutions is required. Ability to plan and monitor budget expenditures to meet PEPFAR-program needs is required. Intermediate user level of word processing, spreadsheets and databases is required. Keyboarding skills that include both speed and accuracy are required. Ability to work with higher mathematical calculations for purposes of reporting is required.
  5. JOB KNOWLEDGE:  A detailed knowledge of overall management principles, guidelines and procedures related to the administration of cooperative agreements, as well as related audit and accounting requirements, is required. An in-depth understanding of the structure and functions of the CDC’s role and function in support of the President’s Emergency Plan for AIDS Relief (PEPFAR) is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. A general knowledge of routine health information systems in developing countries, including knowledge of HIV administrative systems is required.

SELECTION PROCESS   

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

  1. USEFM who is ALSO a preference-eligible U.S. Veteran
  2. USEFM OR a preference-eligible U.S. Veteran
  3. FS on LWOP

ADDITIONAL SELECTION CRITERIA:

  1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold a security clearance.
  5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

HOW TO APPLY: 

Interested Applicants must submit the following documents to be considered:  

  1. All applications must be submitted online.
  2. Applicants shall be required to register under the careers page for US Embassy Kampala using the link below http://usembassykampala.myafricanjobs.com/. For further assistance call 0414306450
  3.  You will receive confirmation of registration and proceed to apply.
  4. On completion of this process you will receive an auto response via your email.

IMPORTANT:  Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process.  Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:

http://usembassykampala.myafricanjobs.com/

Telephone: 0414306001

ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single  attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

 

 

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