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Advert View :: Administrative Assistant | Central Region | Administrative / Clerical

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Job Title

Administrative Assistant

Reference

VA# 23-17


 

Advert Details

Recruiter: US Embassy Uganda Updated on: 2017-07-19 02:10:02
Contract Permanent
Location: Central Region Available: Immediate
Category: Administrative / Clerical Offer: Ugshs 41,892,912

 

Introduction

The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Administrative Assistant.

NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.
 

Minimum Requirements

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

  1. EDUCATION:  Two years of post-secondary studies in Secretarial studies, administration, management from a university or technical institute is required.
  2. EXPERIENCE: Two years of progressively responsible secretarial positions is required.
  3. LANGUAGE: Level 3 English ability (good working knowledge) is required.  Level 3 Luganda or Runyakitara Required. This will be tested.
  4. SKILLS AND ABILITIES:  Typing speed of 40w.p.m. must be computer literate. Knowledge of MS Word, Excel spreadsheets, presentations (PowerPoint) and e-mail systems.
  5. JOB KNOWLEDGE:  Must know general office management and administrative procedures.  Must be familiar with sections 14 and 15 of the Foreign affairs Manual and the Mission organization. Will provide additional training in my services, Time and attendance programs.

 


 

Job Specification

JOB VACANCY ANNOUNCEMENT

VACANCY ANNOUNCEMENT NUMBER: 23-17

                                                        

 OPEN TO:                    All Interested Candidates/All Sources

 POSITION:                   Administrative Assistant

 OPENING DATE:         July 05, 2017

 CLOSING DATE:          July 18, 2017

 WORK HOURS:           Full-time, 40 hours/week

 SALARY:                     Ordinarily Resident (OR): FSN-6 Ugshs 41,892,912 p.a.  Inclusive of allowances

                                      Not Ordinarily Resident (NOR): FP-08* 

                                    *Final grade/step for NORs will be determined by Washington.                                                      

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S Mission in Uganda is seeking eligible and qualified applicants for the position of Administrative Assistant.

BASIC FUNCTION OF POSITION

Position is responsible for performing administrative and clerical duties for the Facilities Management section of the General Services Office.

QUALIFICATIONS REQUIRED

 Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

 

  1. EDUCATION:  Two years of post-secondary studies in Secretarial studies, administration, management from a university or technical institute is required.
  2. EXPERIENCE: Two years of progressively responsible secretarial positions is required.
  3. LANGUAGE: Level 3 English ability (good working knowledge) is required.  Level 3 Luganda or Runyakitara Required. This will be tested.
  4. SKILLS AND ABILITIES:  Typing speed of 40w.p.m. must be computer literate. Knowledge of MS Word, Excel spreadsheets, presentations (PowerPoint) and e-mail systems.
  5. JOB KNOWLEDGE:  Must know general office management and administrative procedures.  Must be familiar with sections 14 and 15 of the Foreign affairs Manual and the Mission organization. Will provide additional training in my services, Time and attendance programs.

 SELECTION PROCESS 

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

  1. USEFM who is ALSO a preference-eligible U.S. Veteran
  2. USEFM OR a preference-eligible U.S. Veteran
  3. FS on LWOP

 ADDITIONAL SELECTION CRITERIA:

  1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold a security clearance.
  5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

HOW TO APPLY: 

Interested Applicants must submit the following documents to be considered:  

  1. All applications must be submitted online.
  2. Applicants shall be required to register under the careers page for US Embassy Kampala using the link below http://usembassykampala.myafricanjobs.com/. For further assistance call 0414306450
  3.  You will receive confirmation of registration and proceed to apply.
  4. On completion of this process you will receive an auto response via your email.

IMPORTANT:  Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process.  Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:

http://usembassykampala.myafricanjobs.com/

Telephone: 0414306001

ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single  attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Please note this advert has expired and you can not apply for it any longer.

 

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