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Job Title

Project Management Specialist (Family Planning)




Advert Details

Recruiter: USAID Kenya Updated on: 2018-01-23 02:10:02
Contract Permanent
Location: Nairobi Available: Immediately
Category: Health and Population
Nutrition / Food Security
Program / Project Management
Offer: n/a



The Project Management Specialist for Family Planning and Reproductive Health is a technical lead for this program mission-wide, helping to establish USAID assistance at national and county levels in support of these GOK priorities.

Minimum Requirements

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.
A. Education:  Master's degree in Public Health, Demography, Social  Science or related field is required.
B. Prior Work Experience:  A minimum of five years of progressively responsible experience managing family planning/sexual and reproductive projects in the public or private sectors is required. A minimum of three years of demonstrated experience in in the analysis and integration of epidemiological, evaluation, and programmatic data to improve project performance and impact in family planning and reproductive health activities is required. Demonstrated experience in working with the GOK and donor institutional structures in family planning/reproductive health is required. 
C. Post Entry Training:  Familiarization training in USAID-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, etc., will be provided.  Successful completion of formal COR/AOR certification courses is required.  Other training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and, courses, seminars, conferences, and other activities in fields related to the sector and needed to maintain and update professional qualifications as they become available will be provided, subject to offerings and the availability of funds.
D. Language Proficiency:  The position requires strong communications, mentoring, interpersonal, teamwork, and leadership skills, as well as the ability to prepare reports and technical and policy briefs sometimes with short deadlines.  Excellent English writing and editing skills, as well as an excellent ability to process information from a wide variety of sources into cohesive, polished documents is required.  Fluent (Level IV) English language proficiency in speaking and writing are required.  Fluent (Level IV) Kiswahili in speaking and writing is required.
E. Job Knowledge:  Demonstrated knowledge of population and development, demography, as well as the theories and practices around improving access to and quality of family planning/sexual and reproductive health and social behavior change is required.  Knowledge of best practices for family planning/sexual and reproductive health service delivery, policy development and implementation, advocacy, capacity building, program planning, and commodity security and supply chain is preferred. 
F. Skills and Abilities:  Demonstrated ability to assess problems  and develop sound solutions such as planning for and administering funds, personnel  and equipment to best serve family planning/reproductive health program oversight objectives is required.  Demonstrated ability to work with minimal supervision in a fast-paced environment, with strong organizational skills is required.  Advanced competency in MS Office applications such as Word, Excel, and PowerPoint is required. Demonstrated ability to develop and maintain counterpart contacts and relationships at senior levels is strongly required.  
Applicants must submit a cover letter of no more than one letter-size page, which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.
Applications that do not meet the required minimum qualifications will not be scored.  
- Prior work experience (30 points) 
- Job Knowledge (40 points)
- Skills and abilities (30 points)
Total possible points:  100
Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks.   References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.   USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.
How to Apply
Step 1: Register in MyJobsInKenya at
Step 2: Complete the job application questionnaire at The applicant must answer all the questions in the Questionnaire. 
Step 3: Internal Applicants/Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.
External Applicants/Not Current USG Employees: Attach a letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya . 
Note to Applicants:
1. Applications must be received by the closing date and time specified above, and submitted through
2. To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in their cover letter submission.
3. Submissions will only be accepted through Late and Incomplete applications (those that do not contain a cover letter, the applicant’s most current and up to date detailed CV, relevant education certificates and three (3) to five (5) references with contact information) will not be considered for the position. The closing date for receipt of applications is indicated above.


Job Specification

2. ISSUANCE DATE: December 29, 2017
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 22, 2018 (4:30 PM East Africa Time)
4. POSITION TITLE: Project Management Specialist (FP)
5. MARKET VALUE:  Equivalent to FSN-PSC 11.  In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE:  1 year (12 months from start date)
7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.
8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:
• Undergo a comprehensive background investigation and;
• Obtain and Retain an embassy issued Security Certification.
10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission.  Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.
11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.
USAID/Kenya and East Africa invests in population and health programs at national and county levels that aim to improve the survival, well-being and productivity of the Kenyan population by reducing the burden of major infectious diseases such as HIV/AIDS, malaria and tuberculosis, and addressing the main causes of maternal and child illness and deaths.  This includes cross-cutting work to strengthen healthcare systems and build capacity, and to support the national government to formulate key policies and guidelines while assisting counties to better plan, manage and finance quality health services to meet local needs.  
The Health Population and Nutrition (HPN) office is USAID/Kenya and East Africa’s (KEA) largest office, managing a portfolio valued at over $400 million annually.  The office receives funding from a number of U.S. Presidential Initiatives, including the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Feed the Future (FtF) as well as other USAID health funds for family planning, maternal newborn and child health, nutrition, water sanitation and hygiene. USAID Kenya and East Africa has a Kenya Country Development Cooperation Strategy (CDCS) with the goal “Kenya’s governance and economy sustainably transformed”.  The Health Population and Nutrition Offices programs contribute to this strategic goal by primarily contributing to the CDCS Development Objective (DO) 2 “Health and Human capacity strengthened.”
To increase the use of effective family planning and sexual and reproductive health services USAID supports increased access to quality family planning services, with particular attention to rural areas, youth, poor and low-education populations. Assistance focuses on creating awareness of healthy timing and spacing of pregnancy; increasing contraceptive use by vulnerable populations; expanding availability of a broad range of contraceptives through multiple channels, including social marketing and community-based distribution; and increasing attention to reproductive health for urban and rural youth and young married couples. USAID supports the Government of Kenya’s priorities which include increasing use of long-acting and permanent family planning methods, reaching post-partum women, expanding coverage of integrated maternal newborn child and adolescent programs and improving contraceptive security. USAID also provides assistance for advocacy and policy efforts, operations research and national surveys such as the Demographic and Health Survey. USAID/KEA’s purview over the next few years is to support the goals of the GOK’s Family Planning 2020 program, namely to increase the modern contraceptive rate in Kenya from 53% to 58%, with a focus on reaching adolescents, youth, poor, less educated populations
The Project Management Specialist for Family Planning and Reproductive Health is a technical lead for this program mission-wide, helping to establish USAID assistance at national and county levels in support of these GOK priorities. 
Technical Assistance (30%)
1. Serves as primary technical expert on family planning (FP) and reproductive health (RH) providing technical advice and strategic direction to the Health Population and Nutrition (HPN) Office and the USAID/Kenya and East Africa Mission.
2. Provides programmatic recommendations to the HPN office activities based on epidemiological, health, economic, political, and other trends affecting FP & RH to strengthen health impact at the population level.
3. Analyzes and compares programmatic options on the basis of global best practices in FP & RH, United States Government (USG) objectives, resource availability, and cost effectiveness
4. Provides recommendations on the design and integration of new innovations, and state of the art approaches in the context of FP & RH.
5. Oversees USAID’s contraceptive commodity security activities to ensure reliable procurement, warehousing and distribution processes.
6. Assists USAID and its partners in developing and implementing sound policies and programs in line with the Government of Kenya (GOK) and USAID priorities and policies.
7. Provides technical leadership and assistance to the projects in developing and strengthening linkages and support to GOK health institutions responsible for FP & RH services, as well as with facilities established by the private sector and civil society.
8. Assists in the development of the Mission’s planning and reporting documents, semi-annual and annual performance report documents, as well as for Global Health Bureau needs, in the area of FP & RH.
Project Management (30%) 
1. Serves as the Agreement/Contracting Officer’s Representative (AOR/COR) or activity manager for projects and activities that include service delivery, advocacy, social and behavior change, commodity security and other areas relevant to the FP & RH objectives of USAID/Kenya and East Africa.
2. As AOR/COR or activity manager, oversee the development and implementation of annual work plans, schedules for budget allocation, obligation, and expenditure, portfolio reviews, evaluation planning and implementation, audits, development and outreach communications, and closeouts. As defined in the AOR/COR letter issued by the Nairobi Office of Acquisition and Assistance.  
3. Serves as the Mission Point of Contact for Agency FP & RH compliance to ensure that annual training requirements for US abortion and family planning legislative and policy requirements that govern US foreign assistance requirements, are met by both Mission staff and implementing partners.
Representation and Coordination (20%)
1. Represents USAID in relevant GOK interagency coordinating committees, working groups or task forces pertaining to family planning, sexual reproductive health, population and development, contraceptive security, providing technical assistance as required.
2. Maintain relationships with a wide range of contacts in government and semi-autonomous government agencies, private sector and civil society organizations, development partners, implementing partners, and other stakeholders as related to FP & RH, population, and development.
3. Conducts and leads advocacy with key stakeholders in Kenya towards achieving the national family planning goals.
4. Participates in field visits to activity sites for monitoring program activities and, in collaboration with Mission Communication staff, assisting high-level visitors to experience USAID’s assistance in the field.
Monitoring and evaluation (20%)
1. Supports effective monitoring, evaluation, analysis, and learning of USAID funding activities in FP & RH from the activity to Development Objective levels, in coordination with the Strategic Information team (SI) in the HPN office.  
2. Works in coordination with the Family Health team and the SI team to oversee the development of project and activity-level M&E plans, data quality assessments, evaluation designs, and provide technical input into high quality evaluations conducted by HPN and the Program Office. Ensures results are effectively analyzed and presented in a manner that informs programming decisions in family planning and reproductive health.
3. Provides technical oversight and expertise in the development of performance indicators for USAID/Kenya and East Africa health sector activities in family planning and reproductive health in coordination with the Family Health team and the SI team. Track program activities and results against established performance and impact indicators.
4. Facilitates knowledge management amongst USAID implementing partners, Ministry of Health, and other partners, through exchange of technical information and ideas, and collaboration on cross-cutting issues.
A. Supervision Received:   The incumbent will receive supervision from the Family Health Team Leader, unless otherwise directed by the Office Chief or Deputy Office Chief of HPN, in the day-to-day performance of assigned duties.  S/he will handle work assignments independently according to established policies, previous training, and accepted practices.  S/he will be expected to develop her/his own work schedule and procedures for accomplishing tasks, and to independently resolve problems that may arise during execution of objectives.
B. Supervision Exercised:  N/A
C. Available Guidelines:  USAID and State department regulations (ADS, AIDAR, FAM, Standardized Regulations), and where appropriate, USAID/Kenya Mission Orders, and relevant USAID and State/OGAC directives, policies, and strategies.
D. Exercise of Judgment:  The incumbent will exercise professional judgment to make decisions and recommendations on the USAID family planning/reproductive health portfolio.  S/he will apply appropriate Agency and Federal regulations and policies to a broad spectrum of technical and program support matters and in communications with Embassy and Mission employees, GOK counterparts, Kenya private sector individuals, and counterparts at other donor organizations.  The Mission may make policy based on her/his recommendations.
E. Authority to Make Commitments:  The incumbent will speak with authority on USAID family planning/sexual and reproductive health project implementation requirements and regulations, acting as both a specialist and an information resource to contacts in both public and private sectors.  S/he is expected to represent USAID/Kenya with mid-level government and other counterparts; however, s/he cannot commit USG funds.
F. Nature, Level, and Purpose of Contacts:   The incumbent will interact regularly with mid-level government officials (e.g., Departmental/Division Directors and other staff in the Ministry of Health and Ministry of Planning & Devolution/National Council on Population & Development, County Health personnel), technical-level officials in donor agencies (including other USG agencies), and mid-to-senior staff of local and international private sector and civil society organizations.  S/he may be a principal liaison on issues related to family planning/reproductive health program implementation and USG policy.  Most contacts will be in the health sector, related to policy, planning and budgeting, program implementation, budgeting, and monitoring and evaluation.
G. Time Expected to Reach Full Performance Level:  One Year.
Please note this advert has expired and you can not apply for it any longer.


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