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Job Title

Project Management Specialist ( Health)

Reference

18-02


 

Advert Details

Recruiter: USAID Kenya Updated on: 2018-01-10 07:49:14
Contract Permanent
Location: Nairobi Available: Immediately
Category: Health and Population Offer: N/A

 

Introduction

The Project Management Specialist - Health Systems Strengthening (HSS) is the senior HSS expert and Team Leader who will provide leadership, management, and technical services on health sector reform and health system strengthening activities.
 

Minimum Requirements

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

REQUIRED QUALIFICATIONS

a. Education: A Master's degree in public health, social sciences, business administration, public policy, social or behavioral science or other field related to international development and/or public health is required.     

    

b. Prior Work Experience:  Minimum of five to seven years of progressively responsible technical experience in health reform and health system strengthening activities; including design, implementation, and monitoring and evaluation.  At least four years of experience in a leadership and/or management role. Experience working for a U.S. Government agency and/or a development organization, and/or implementing partner, in a developing country context supporting health development programs, preferably in Kenya or a similar developing country.

c. Post Entry Training: Familiarization training in USAID-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, etc., will be provided. Successful completion of formal COR/AOR certification courses is required. Other training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and, courses, seminars, conferences, and other activities in fields related to the sector and needed to maintain and update professional qualifications as they become available will be provided, subject to offerings and the availability of funds.

d. Language Proficiency: Fluent (level 4) English written and oral capability is required; English-writing ability may be tested.    

e. Job Knowledge: Advanced specialist knowledge and experience in HSS is required. A comprehensive knowledge of the concepts, principles, techniques and practices of HSS is required. Comprehensive knowledge of the Kenyan government policies, regulations, program priorities and key planning documents related to HSS and devolution is required.

The incumbent should have professional-level knowledge of development principles, concepts, and practices, especially as they relate to the devolution of the health sector and the increasing roles and responsibilities of the Counties within this new formulation. The incumbent must have a good knowledge, or the potential to quickly acquire such knowledge, of USG legislation, policy, and practice relating to development assistance, of USAID programming policies, regulations, procedures, and documentation, and those of non-state actors (i.e. multilateral and bilateral health partners, civil society and faith-based organizations and private sector). The incumbent must have substantial knowledge and understanding of the organization and respective roles of the different levels of the GOK and MOH, and the role of units within each level, in order to enhance effective communication, and to develop consensus on program/project strategy and implementation plans.

f. Skills and Abilities: Demonstrated diplomatic, leadership and supervisory skills with strong oral and written communication abilities at a senior management level is required. Ability to analyze, understand and discuss new program design, management and implementation approaches is required. Ability to lead project teams and workgroups and to develop effective working relationships with national and international working partners is required. The incumbent will be expected to exercise a high level of independence, ingenuity, and tact in applying guidelines to unique and different settings, as the work is highly complex and technical. Skill in project programming, policies, and plans, and in developing strategies for implementation, is desired. The ability to work effectively in a collaborative team environment, and to achieve consensus on policy, program/project, and administrative matters, is necessary. The work requires good computer skills in order to manage assigned activities and to achieve set goals and achievements, both technical and financial.     

EVALUATION AND SELECTION FACTORS

Applicants must submit a cover letter of no more than one letter-size page, which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.

      Applications that do not meet the required minimum qualifications will not be scored. 

Total possible points:  100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks.   References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.   USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.

1. How to Apply

Step 1:             Register in MyJobsInKenya at www.myjobsinkenya.com      

Step 2:             Complete the job application questionnaire at www.myjobsinkenya.com/usaid. The applicant must answer all the questions in the Questionnaire.

Step 3:             Internal Applicants/Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages) including a minimum of 3 references with contact information, a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.

OR

External Applicants/Not Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages) including a minimum of 3 references with contact information, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya .

Note to Applicants:

  1. Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.
  2. To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in their cover letter submission.
  3. Submissions will only be accepted through www.myjobsinkenya.com/usaid. Late and Incomplete applications (those that do not contain a cover letter, the applicant’s most current and up to date detailed CV, relevant education certificates and three (3) to five (5) references with contact information) will not be considered for the position. The closing date for receipt of applications is indicated above.

 


 

Job Specification

  

GENERAL INFORMATION

1. SOLICITATION NO.: 18-02

2. ISSUANCE DATE: January 10  , 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 26 , 2018 (4:30 PM East Africa Time)

4. POSITION TITLE: Project Management Specialist (Health)

5. MARKET VALUE:  Equivalent to FSN-PSC 12.  In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE:  1 year (12 months from start date)

7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:

• Undergo a comprehensive background investigation and;

• Obtain and Retain an embassy issued Security Certification.

9. STATEMENT OF DUTIES: (See Below)

10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission.  Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.

11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.

 

BACKGROUND

The Project Management Specialist - Health Systems Strengthening (HSS) is the senior HSS expert and Team Leader who will provide leadership, management, and technical services on health sector reform and health system strengthening activities, particularly related to health system financing, human resources for health, health information systems, health service quality improvement, referral networking, and supply chain management for health commodities. The incumbent serves as the Team Leader for the HSS team and collaborates with and complements work done by the Family Health, HIV/AIDS, Strategic Information, and President’s Malaria Initiative teams, as well as the Democracy and Governance Office. 

The HSS Team Lead provides day-to-day technical oversight of the HSS team portfolio, managing a budget of over $50 million (M) in FY 2018. The position works under the overall direction of the Health Population and Nutrition (HPN) Office Chief and reports to the HPN Deputy Office Chief, who provides overall operational oversight and supervision. Strategic planning, design, evaluation, coordination with development partners and GOK, representation and partner oversight will be critical elements of the position. The incumbent will also provide overall technical leadership and strategic direction to the HPN Office and mission on governance and devolution, health system financing, human resources for health, health information systems, and supply chain management for health commodities. S/he will take the intellectual lead in the development of plans and programs for technical assistance and other activities in these areas.

The HSS Team Leader facilitates communication and ensures collaborative working relationships with high-level decision makers, as well as technical staff, in the Ministry of Health, Regional Health Bureau, USAID/Washington counterparts, with other government entities, and with other donors and non-governmental organizations working in the health sector. The HSS Team Leader represents USAID and the USG on various high-level governing bodies key to HSS; serves on GOK technical working groups to advance the policy objectives of the USG and to support coordination and harmonization of health activities in Kenya; and, provides essential communication and liaison within USAID offices and with the USG inter-agency space. 

The incumbent will work at a senior level in a high-priority USG foreign assistance program that requires knowledge, experience, maturity, and an ability to function independently under a complex, highly demanding, frequently changing environment. She/he will advise USAID/Kenya and East Africa (KEA) on all aspects of health systems strengthening as it relates to the following technical areas: HIV/AIDS, family planning, maternal and child health, nutrition, tuberculosis, and malaria. The incumbent will represent USAID/KEA at the highest government and donor levels. The incumbent will supervise approximately three Foreign Service National positions.

Given the integrated nature of HPN, the heavy emphasis on inter-agency collaboration, and strong linkages with the GOK and private sector, it will be essential for the incumbent to demonstrate strong technical and management skills, complemented by outstanding communication and interpersonal skills. Donor collaboration is, equally, a critical function under this position.

MAJOR DUTIES AND RESPONSIBILITIES  

  HSS Technical Leadership (60%)

• Provides HSS technical leadership in support of USAID Global Health Strategic Priorities of Creating an AIDS-Free Generation, Protecting Communities from Infectious Diseases, and Ending Preventable Child and Maternal Deaths.

• Serves as a high-level HSS advisor to USAID/KEA mission management and HPN. S/he will keep abreast of current and new health systems issues and policies, have a comprehensive understanding of the issues and opportunities around devolution, health financing, domestic resource mobilization, supply chain management, health information system, health service quality improvement, referral networking, and human resources, and will be able to interpret and advise the mission on implications of these issues and implementation options.

• Represents HPN in USAID/KEA inter-office meetings on not only health systems issues, but also the broader HPN health portfolio.

• Provides technical assistance to ensure program investments throughout the HPN portfolio are consistent with international norms and standards and are synergistic with other investments made by the USG and partnering agencies.

• Represents USAID/KEA at meetings with implementing partners, donors, government, USG agencies, and international and local partners and convey effectively USAID’s position on a variety of health systems issues at local and international fora.

• Serves as co-chair of the HSS Interagency Task Team under PEPFAR, providing technical leadership for strategy development and HSS investment as part of the Country Operational Plan process, and mainstreaming HSS issues across the other interagency technical teams.

• Represents HPN on the USAID inter-office CDCS Development Objective 1 - Devolution team.

• Provides advice to Embassy, mission management and HPN on developments in the health sector and provide recommendations on options to shape USAID health programs. Provide significant input into new designs of health activities, including being a member of design teams.

• Monitors current public health literature, reports, international guidelines and standards and best practices in HSS and provide recommendations in developing innovative approaches to designing, implementing and evaluating health systems related programs in Kenya.

• Represents the Mission internationally to project US leadership and influence Agency policy and strategy based on field experience and operational research.

• Provides direct supervision of and mentoring to at least three FSN-12 HSS team staff members: serve as a full supervisor, providing supervision, leadership, mentorship, and guidance to the professional HSS team staff. 

• Carries out a full range of consultative, advisory, strategic, planning and evaluation responsibilities.

HSS Program Management, Coordination, and Representation (40%)

• Manages and mentors a team of approximately three Kenyan professional staff towards achieving HPN results.

• Identifies professional development opportunities for staff and provide timely performance reviews.

• Serves as the Agreement/Contracting Officer’s Representative (AOR/COR) for at least two of USAID/KEA’s HSS activities, and supervise and provide guidance to subordinate staff serving as AORs/CORs for additional activities. Incumbent may also serve as a AOR/COR, Agreement Officer’s Representative (AOR), or Activity Manager (AM) for other HPN managed awards as well. Management includes responsibility for financial, technical, and pipeline reports, adherence to work plans and timely incremental funding of activities. This aspect would also include preparation of technical and program documentation.

• Provides financial oversight for USAID’s investments in HSS activities. 

• Ensures effective coordination on health systems activities among USG agencies, with external development partners, with private sector entities and with the GOK at national and county levels.

• Ensures overall management, implementation, monitoring, evaluation, documentation and design of the following HSS activity areas:

o Health financing and resource management at all levels –support GOK and county government domestic resource mobilization, and efforts towards ensuring financial protection and universal health coverage, including National Hospital Insurance Fund (NHIF) reform and public-private partnerships, county-level sector strategic planning and budget execution, and financial and policy analyses.

o Supply chain management –build capacity of Kenya to procure, warehouse, and distribute commodities to ensure that clients get needed drugs in a reliable, timely manner. Support broader commodity security activities, ensuring that stock-outs of tracer drugs are minimized or eliminated.

o Policy/advocacy – coordinate technical assistance at all levels to provide a supportive legal and policy environment that enables the GoK to actualize a devolved healthcare system, and deliver on its commitments towards achieving Kenya’s health development goals. Provide targeted support for key advocacy activities, and carefully align program needs to policy requirements. 

o Human resources for health – support the GOK and county governments on policy and systems aimed at improving management of health workers in Kenya; assist in support around issues of health workforce planning, distribution and retention, pre-and in-service training, and performance management. 

o Leadership/management – under the broader rubric of governance, support the health sector to better manage and lead at all levels, within public and private sectors, and within a newly devolved government. 

o Quality improvement (QI) and referral networking - develop the capacity of the GOK and county governments to apply modern QI approaches to make essential services better meet the needs of underserved populations; improve efficiency and reduce costs; and improve health worker capacity, motivation, and retention. Improve the functionality of selected referral networks that link communities with health facilities. 

• Reports on Kenya-specific information related to health systems as part of the Mission's annual planning and reporting processes (including all vertical health reporting requirements); PEPFAR country operational plan, annual and semiannual reports, participating in the preparation of Congressional presentations; drafting technical and congressional notifications; and preparing Project Approval Documents (PADs) and funds obligation documents. 

• Represents USAID/KEA at international conferences.

• Assists HPN with other tasks related to the planning, implementation, monitoring and evaluation of USAID support to the health/population sector in Kenya. 

 

POSITION ELEMENTS:

a. Supervision Received: The HSS Team Lead works under the supervision of the Deputy Health Office Chief. Assignments are made orally and in writing. Most assignments are self-generated, and occur in the normal course of the work, but the incumbent determines those that must be coordinated with the supervisor. The supervisor provides a review of the policy, priorities, and results to be achieved. The incumbent will seek advice and assistance as required. Completed work is accepted as technically correct, and the overall assignment is reviewed in terms of results achieved.

b. Supervision Exercised: Supervision of up to three other FSN 12 USAID technical staff, and one FSN 9 USAID support staff, is expected. 

c. Available Guidelines: Available guidelines include USAID Mission Orders, Mission strategy, and other relevant reports; the Automated Directives System (ADS); and, USAID Mandatory and Standard Provisions, the FAR and AIDAR, and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.      

d. Exercise of Judgment: Substantial judgment (discretion) is used daily in giving technical guidance to USG, USAID, and GOK colleagues, to IPs, and in representing USAID in multiple stakeholder fora, including the highest levels of the Embassy and GOK. Management decisions over certain implementing partners are at the discretion of the incumbent. Independent judgment is required for developing, implementing, and managing assigned program/project activities, for reporting, and for other assignments. Position serves as the HSS Team Lead and therefore substantial judgment is required in analyzing and determining whether or not to recommend approval of proposed programs/projects, activities, engagement and in choosing among alternative proposals, and evaluating data for reliability.      

e. Authority to Make Commitments: The incumbent retains the authority given to activity managers and CORs/AORs within USAID, and may make administrative arrangements consistent with ADS guidance and Mission policy. The incumbent takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and the supervisor informed of activity and project status. Within the scope of the authority delegated, the incumbent may indicate to ranking counterpart and IP officials that they will make a recommendation to USAID on a specific activity issue or problem. The incumbent may negotiate ad referendum for the Office Chief and/or the Team Leader.        

f. Nature, Level, and Purpose of Contacts: The incumbent maintains a full range of contacts within the within USAID and the USG; with GOK, county, and local governmental organizations; and, maintains contact with implementing partners and grantees implementing USAID-funded programs/projects/activities. Within the Embassy, contacts include up to the Ambassador level. Within Mission they include up to the Mission Director level and within the Office, contacts are with counterpart staffs, as needed. Host-government, county, local, and other contacts vary widely with the type of activity being implemented, and may be at any level. Frequent and substantive personal contacts with senior level officials of the county and local governments, and with the private sector, are for the purpose of explaining and defending USAID policies, objectives, and procedures, and to transmit and interpret GOK counterpart, county and local level, and private-sector attitudes and concerns to senior USAID officials.       

g. Time Expected to Reach Full Performance Level: One year.     

   

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