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Job Title

Secretary/Logistics Technician - ESO (US Citizens only)

Reference

Nairobi-2019-05


 

Advert Details

Recruiter: U.S. Embassy Updated on: 2019-02-12 06:59:40
Contract Permanent
Location: Nairobi Available: Immediately
Category: Procurement and Logistics Offer: FP-8 FSN-6

 

Introduction

NOTE: ALL U.S. CITIZENS RESIDING IN KENYA INCLUDING USEFMs (MUST BE ELIGIBLE TO WORK OR TO OBTAIN A WORK PERMIT IN KENYA)

The U.S. Mission in Nairobi has an opening for the position of Secretary/Logistics Technician. The position will be available immediately. Closing date for this position is February 22, 2019.


 

Minimum Requirements

Qualifications and Evaluations

Education: Completion of Secondary School is required.

EXPERIENCE: One year experience in performing administrative work is required.

Evaluations:

LANGUAGE:  Level III (Good working knowledge) Speaking/Reading/Writing of English is required. (This may be tested)

SKILLS AND ABILITIES:

Qualifications: All applicants under consideration will be required to pass medical and security certifications.


 

Job Specification

BASIC FUNCTION OF POSITION

Position provides logistics support and related services for the Engineering Services Office (ESO) Nairobi related to their technical security equipment, materials, and supplies.  This includes performing the annual inventory as well as ordering, receiving, and shipping of materials for the ESO and its constituent posts throughout the region. Additionally, incumbent provides support for other Africa regional posts as requested by the Office-in-Charge (OIC) of ESO Nairobi.  Position is directly supervised by the ESO Officer in-charge.

MAJOR DUTIES AND RESPONSIBILITIES                                          

Coordinates all ordering, shipping, and receiving of equipment through Diplomatic Security's Computerized Maintenance Management System (CMMS).  Pack, ship, and receive equipment and materials, and track shipments to ensure receipt throughout the ESO Nairobi region.                                                    (50% of time)

Conducts inventories of the ESO's stocked and installed equipment.  Completes the necessary annual inventory reconciliation reports.                                                                                                       (20% (20 of time)

Maintains sufficient levels of stocked supplies and equipment per the OIC's guidance.  (10% of time)

Organizes and sorts equipment and supplies.   (10% of time)

Performs other duties as assigned by the OIC, including clerical and administrative support duties, escorting of uncleared personnel, or assisting with travel arrangements, and to receive and assign work orders using CMMS.  Maintains an up-to-date electronic file of logistics transactions throughout the ESO Nairobi region of responsibility.  (10% of time)

Note:  This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.     


HIRING PREFERENCE SELECTION PROCESS: 
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.  

HIRING PREFERENCE ORDER: 
(1)   AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)   AEFM / USEFM
(3)   FS on LWOP** 

 

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

Additional Selection Criteria:

To Apply:
1.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

2. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in:

Employment to all people without regard to race, color, religion, sex, national origin, age, disability,  Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

DEFINITIONS

Appointment eligible family member (AEFM):

An individual who meets all of the following criteria is considered to be an AEFM for employment purposes:

(1) Is a U.S. citizen;

(2) Is the spouse or domestic partner (as defined in 3 FAM 1610) of a sponsoring employee (as defined in this section);

(3) Is listed on one of the following:

(a) Travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan (AIT), or

(b) An approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the AIT, and is residing at the sponsoring employee’s post of assignment abroad;

(4) Does not receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

(5) Is not a Foreign Service Generalist or Specialist in Leave Without Pay (LWOP) status;

(6) Is not a Civil Service employee with re-employment rights to their agency or bureau.

Eligible family member (EFM):

 An individual who meets all of the following criteria is considered to be an EFM for employment purposes (country of citizenship is not a factor):

(1) Is the spouse or domestic partner (as defined in 3 FAM 1610) of a sponsoring employee (as defined in this section); or child of a sponsoring employee under 21 and unmarried, or (regardless of age) unmarried and incapable of self-support; or a parent (including step-parent or legally adoptive parent) or sibling who has been declared as 51% or more dependent on the sponsoring employee;

(2) Is listed on one of the following:

(a) The travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan; or

(b) An approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the

American Institute in Taiwan, and is residing at the sponsoring employee’s post of assignment.

U.S. citizen eligible family member (USEFM):

 An individual who meets all of the following criteria is considered to be a USEFM for employment purposes:

(1) U.S. citizen;

(2) The spouse or domestic partner (as defined in 3 FAM 1610) of the sponsoring employee (i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member); or a child of the sponsoring employee who is under 21 and unmarried, or (regardless of age) unmarried and incapable of self-support;

(3) Is listed on one of the following:

(a) Travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan; or

(b) Approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan, and is residing at the sponsoring employee's post of assignment abroad.

(4) The following categories of employees are also considered to be USEFMs for employment purposes if they meet the definition above:

(a) Foreign Service Generalists or Specialists on approved LWOP ;

(b) Civil Service employees with re-employment rights to their agency/bureau; or

(c) Foreign Service or Civil Service annuitants.

MEMBERS OF HOUSEHOLD (MOHS)

Definition of Member of Household (MOH): An individual who accompanies or joins a sponsoring employee, i.e., a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member, who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan. A MOH is an individual who meets the following criteria:

(1) Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and

(2) Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and

(3) Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister; who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. citizen. MOHs are by definition cohabitants. Therefore, if the MOH is not a U.S. citizen, employees who declare MOHs to the COM must ensure compliance with the provisions of 12 FAM 275 Reporting Cohabitation with and/or Intent to Marry a Foreign National.


 

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